Business Productivity Online Suite (BPOS) is a set of messaging and collaboration solutions hosted by Microsoft and consists of Exchange Online, SharePoint Online, Office Live Meeting and Office Communications Online. These online services are designed to give your business streamlined communication with high availability, comprehensive security and simplified IT management. Your business benefits from always up-to-date technologies that are deployed rapidly, maximising your valuable IT resources and reducing your need for infrastructure investments.

These Microsoft hosted solutions are available individually as Exchange Online, SharePoint Online, Office Live Meeting & Office Communication Online or as a suite with Business Productivity Online Standard Suite. The suite offering represents a saving of up to 40% over purchasing the included products individually.

Trial and Purchase

All purchases of licences for these services is direct with Microsoft through their Online Services Portal.

You can download and take advantage of a free 30 day trial for BPOS - you will need to ensure you have a Windows Live ID account to register for the trial.

It is possible to go directly to the Microsoft Online Services Customer Portal to try or buy. When you get to the buy section we request that you identify Grey Matter as the Partner of Record (using 'add/Edit POR' option) and either enter our Company Name or use our Partner ID which is 501411. Thank you.

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Product Variants - Business Productivity Online Suite (BPOS)

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For advice on this product or for a quote, please contact us or click here to request a call back.

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Documents & Downloads

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» BPOS Whitepaper - Free your IT with Software-plus-Services

» Microsoft Online Services Datasheet

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Features

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Exchange Online

Features

• Standard 25GB mailbox
• E-mail, shared calendar and contacts
• Use of https helps keep internet access secure
• Virus/Spam filtering via Exchange Hosted Filtering
• Single Sign-On capability via Sign-In Tool
• 24/7 Web form and phone based Tier 2 Support for IT Admin
• Daily Backups, deleted items retention, business continuity and disaster recovery
• 99.9% Uptime
• Admin Centre to provide centralised web access for configuration and administration

Supports

• Microsoft Outlook 2007, Outlook Web Access & IE6+, Firefox 2.0+
• Push email for Microsoft Windows Mobile 6.0/6.1 and Exchange ActiveSync 12 devices
• E-mail synchronization for Nokia E series and N series and iPhone 2.0 (no ActiveSync push)

SharePoint Online

Features

• Sharepoint functionality that includes shared documents and meeting workspaces, document libraries with version control and seamless integration with Office.
• Standard templates including wikis, blogs and surveys.
• Content management features for documents and web content & email alerts on content change.
• Offline access to documents through Outlook
• Site search
• Native RSS feeds for SharePoint libraries and lists
• Forefront AntiVirus Scanning
• Document Recovery: Self service document restore with a 30 day recycle bin recovery period
• 99.9% Uptime
• 24/7 Web form and phone based Tier 2 Support for IT Admin
• Admin Centre provides web access for configuration and administration.

Supports

• IE 6+ & Firefox 2.0+
• 250 MB per user, aggregated across the organisation
• 20 Site collections

Office Live Meeting

Features

• Share and record your meeting notes - The always-on Shared Notes pane enables every attendee to view and edit shared action items to ensure everyone is in synch on key deliverables. Store your team meeting notes and record the session for future reference.
• Highlight and emphasise key aspects of your presentation - the new interactive whiteboard and annotation tools improve online collaboration. Updated tools include rich text, sophisticated shapes, fonts and flowcharts to help you create more informative and dynamic presentations.
• Streamline attendee management - Surveys, calendar invitations, automatic confirmation emails and update emails streamline attendee management. Surveys can be incorporated as web slide resources in a meeting, or sent after the meeting to all participants as URLs.
• Verify your audience comprehension - Simple-to-create tests use a range of question styles, such as fill in the blanks, true-false, single-select, and multi-select, to validate the comprehension of your content. Save time by scoring test results automatically and provide scores to participants individually.
• Get the most out of your recorded meetings - Find critical information easily with the new quick search, chapter index, and high fidelity playback features to enable a quicker and more focused review of meeting content. Transform your organizational recordings into more effective, and more often used, information assets.
• Conduct high quality, large scale events with confidence - Meetings can scale up to 1,250 attendees, or host 2,500 attendees when you engage Microsoft professional event services.
• Connect remote participants and teams - The new 360-degree Panoramic Video of all conference room participants, delivered together with Microsoft Roundtable device, enriches collaboration sessions and makes participants feel like they are in the room with the other attendees.
• Make a bigger impact with dynamic audio and video - Movie clips, Flash animations, and audio files make presentations more memorable. Presenters can easily upload media files and all media clips are virus scanned by Microsoft Forefront before distribution to meeting attendees.
• Break out into groups - Use Virtual Breakout Rooms to break into groups for one-on-one discussion or more subject matter drill down. Easily roam between rooms and make announcements to address attendees in each specific breakout session.
• Distribute handouts before or during your meetings - Handouts in native file formats can be distributed before and during meetings to help you keep attendees on the same page. All handouts are virus scanned and protected by Microsoft Forefront.
• Trustworthy, Reliable Service - Live Meeting’s record of high availability is proven by a decade of operating experience and backed by the resources of a Fortune 100 company.
• Enhanced security you can count on - Cybertrust and SAS70 certified data centers provide security enhanced content storage. More secure communication across firewalls, SSL data encryption, strong password authentication policies and 128-bit encryption combine to dramatically improve security.
• Integrate with Microsoft Active Directory - Leverage your existing identity infrastructure for a rapid and integrated deployment. The Live Meeting Intranet Portal automatically creates user accounts and authenticates with Active Directory.

Office Communication Online

Features

• Instant Messaging with text based chat, file transfer, 1:1, or 1:many communication
• Seamless presence awareness enabling users to check another users availability on the network
• Presence information shared across Microsoft Office applications, such as Outlook and SharePoint
• Support for multiple modes and devices—PC, Web browser, or mobile phones

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Benefits

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Latest Business Productivity Capabilities

• Discover the latest in business-class email, Web conferencing, instant messaging, document collaboration and workflow
• Get the benefit of the latest messaging and collaboration features, which are designed to work together seamlessly
• Build your own solution with individual services or purchase as an integrated suite

Ease of Use

• A unified experience to access all of the hosted services you're using
• Administrators only have one place to go to manage subscriptions and to configure all Online Services
• End users have the ability to access the service securely, anywhere without the need for a VPN connection and through a wide selection of mobile devices

Privacy & Rapid Disaster Recovery

• Secure Internet protocols including HTTPS and HTTP over SSL to access your services
• Redundant network architecture capable of disaster recovery
• In the event of datacentre connectivity issues, services switch over to a backup datacentre

Greater Flexibility

• Online offerings integrate with on-premises servers and applications so that organisations can run some applications internally and others as hosted services
• Leverages tools such as Active Directory synchronisation so you can make online, on-premises or hybrid deployment choices by service, user roles and geography to meet organisational needs best

Improved Agility

• Quickly enhance or expand your IT capacity by adding new services without having to invest in the development of new skills or deploying new hardware and software
• Free your valuable IT resources from routine management tasks to focus on core business initiatives that can deliver a truly competitive advantage

Business-class Security & Reliability

• Microsoft Online Services run on a global network of world-class datacentres
• Our datacentres and services are protected by multiple layers of security and operational best practices
• Microsoft Online Services guarantee a service level agreement of 99.9% uptime
• Managed by rigorously screened and highly trained staff

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Licensing

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All licensing of BPOS services (or individual online services) are per user through a User Subscription License (USL). A USL is valid for the term of the subscription (a subscription term is normally 12 months and can be automatically renewed). In some cases, USLs also include an on-premise CAL (Client Access License) so, for example, if a user has a USL for SharePoint Online, they have a CAL for accessing on-premise SharePoint servers.

Deskless Worker editions are also available for Exchange Online and SharePoint Online. These are lower cost licences that come with reduced storage and functionality. They are intended for workers who spend most of their time away from a computer or do not dedicate the majority of their time to a single computer.

Volume discounts and step-up discounts are also available. Please contact us for more information.