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Product Information

GFI MailArchiver is email archiving software that addresses your email management problems on Exchange Server. GFI MailArchiver is used by administrators all over the world to maintain an archive of all corporate email correspondence, significantly reduce the demands on the Exchange server, manage and reduce the company’s dependency on PST files and also to meet a growing number of regulations on compliance, eDiscovery and other legislation. The product is easy to install, requires little administrative effort, and ships at a highly competitive price.

GFI MailArchiver stores all email in a central location, easily accessible in two ways: through a folder in your user's Outlook email client, or by using a web browser. It integrates closely with Outlook and, unlike many other archiving products, it avoids the use of stub files.

Documents & Downloads

Features

Reduce storage costs

GFI MailArchiver compresses and decompresses attachments on the fly, which results in considerable savings in terms of storage when compared to storing attachments in the Exchange stores.

End PST headaches

Using GFI MailArchiver for Exchange eliminates the need for users to archive their mail in PST files on local hard disks. With GFI MailArchiver, users can browse to the web search interface and retrieve past email from the database, rather than having to dig through a store of PST files on disk to find a particular email.

Tight integration with Exchange

GFI MailArchiver leverages the journaling feature of Exchange Server, providing excellent scalability and reliability. Other email archiving solutions actually replace the email with a link to their database – this can be a point of failure and can bring down your entire email system. GFI MailArchiver works in parallel and does not touch the way Exchange works. GFI MailArchiver can be used with Exchange as well as other email servers with the capability of polling emails from a mail server which supports IMAP and Active Directory.

Outlook integration, stub-free technology

Integration with Outlook means that archived email can be accessed from Outlook as if it were in users Exchange mailbox or local PST file. GFI MailArchiver users can now enjoy a faster and more improved experience than many archiving solutions that leave a small stub file in place of the archived message which, accordingly to Microsoft, creates problems for administrators in terms of server performance as small portions of the emails are still left in the Exchange Server store. GFI MailArchiver provides Outlook integration without stubbing whilst also full real-time synchronisation of all folders/mails in the Exchange mailbox.

Automatically archive corporate email into one storage area

Your mail server is not the ideal place to store all organisational email; moving old emails into a database will keep your mail server performance high and email stores compact. Moreover, with GFI MailArchiver there is no need to create and roll over to new archive stores based on SQL Express and NTFS. The automatic archive management feature ensures that data rolls over to a new archive automatically at a time defined by the administrator.

Unlimited mailbox

With GFI MailArchiver, users benefit from a near ‘unlimited’ mailbox – with easy access to their email at all times – because the software archives email in an SQL database and not on Exchange. With fewer storage demands, a smaller Exchange store, and no stub files left on the server, administrators will notice a marked increase in performance.

Helps comply with SOX and other acts and regulations

By archiving all company email, GFI MailArchiver helps organisations to meet regulatory compliance such as SOX. Under SOX, Security and Exchange Commission (SEC) and E-Comm Act 2000 rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data.

Multi-lingual support for indexing emails

GFI MailArchiver ships with multi-lingual support. This is useful for those who receive emails in a range of languages such as English, French, German, Italian, Dutch, Russian, Czech, Arabic, Japanese and many others.

More features for users

• Access archived email from Outlook as if it were in an Exchange mailbox or a local PST file
• Access emails (including deleted) from any location through a browser
• Advanced email search and ‘Saved Search’ capabilities with exclusion parameters (including attachments)
• OneClick Restore a single email to a mailbox
• Fast, intuitive user interface with support for multiple languages including English, German, Italian, Spanish, French, Dutch, Arabic, Simplified Chinese, Traditional Chinese, Czech, Hebrew, Japanese, Korean and Russian.

Other features

• Access archived email even if you are out of the office
• Dynamic dashboard - access key information at a glance
• Migrate old PST files stored on client machines
• Set up email retention and categorisation policies
• Give viewing rights and exempt users from archiving email
• Collect and archive emails in one geographical location
• Restore mailboxes from the archive
• Audit your archived email to ensure they have not been tampered with
• Supports all major web browsers - Internet Explorer, Firefox, Google Chrome and Safari.

Licensing

Licensing

The product is licensed by the number of mailboxes. The first year of support is included in the product license price and support renewals are available in 1, 2 or 3 year terms. Renewal of the Software Maintenance Agreement (SMA) is recommended and includes updates to new releases, patches, web chat, email support, phone support and access to GFI's electronic knowledge base and forums.

Upgrades

A product version upgrade is required when you want a new version of the product and do not currently have SMA. There is a 30 day grace period from date of SMA expiration before a product version upgrade is required.

Returns policy

There is a no-returns policy on all GFI products.

System Req.

Processor

• Minimum: Intel Pentium or compatible - 2GHz 32 bit processor.
• Recommended: x64 architecture-based server with Intel 64 architecture or AMD64 platform.

Memory

• Minimum: 512MB RAM (dedicated to GFI MailArchiver)
• Recommended: 2GB RAM (dedicated to GFI MailArchiver)

Storage

• Minimum: 150MB physical disk space (NTFS) for GFI MailArchiver installation. More space is required for the email database.
• Recommended: Server with 4 physical drives, with the ability to increase storage space on demand when required.

OS

• Windows Server 2008 R2 Enterprise & Hyper-V Environments (64-bit)
• Microsoft Windows Server 2008 (32-bit/64-bit)
• Microsoft Small Business Server (SBS) 2008 (64-bit)
• Microsoft Windows Server 2003 (32-bit/64-bit)
• Microsoft Small Business Server (SBS) 2003 (32-bit)
• Microsoft Windows Server 2000 (Service Pack 3 or higher)

Mail Servers

• Microsoft Exchange 2003, 2007, 2010 (incl. service packs)

Databases

• Firebird database – Recommended for organisations with less than 25 email users. This database is bundled and automatically configured by GFI MailArchiver.
• Microsoft SQL Server 2000 or later – Highly recommended for organisations with more than 25 email users. Not included with GFI MailArchiver installation and is required to be installed as a separate process.

Other

• Microsoft .NET Framework 2.0
• ASP.Net 2.0
• Internet Information Services (IIS) - SMTP & World Wide Web services
• Microsoft Internet Explorer 7 or later/ Firefox.
• Microsoft Data Access Components (MDAC) 2.6 or higher
• Microsoft Exchange Server MAPI Client and Collaboration Data Objects 1.2.1 - When GFI MailArchiver is NOT installed on the Microsoft Exchange Server.

GFI MailArchiver Outlook Connector

• 1 GHz processor or better
• 512 MB RAM minimum, 2GB recommended
• 20 MB+ disk space
• Outlook 2003, 2007 or 2010
• Windows XP, Vista, 7, Server 2003, 2008
• Microsoft IE 7 or later.