What's new in Exchange 2016
Delivering more power and less complexity
Today, CPU horsepower is significantly less expensive and is no longer a constraining factor. With that constraint lifted, the primary design goal for Exchange 2016 is for simplicity of scale, hardware utilization, and failure isolation. With Exchange 2016, we reduced the number of server roles to two: the Mailbox and Edge Transport server roles. The Mailbox server in Exchange 2016 includes all of the server components from the Exchange 2013 Mailbox and Client Access server roles.
Along with the new Mailbox role, Exchange 2016 now allows you to proxy traffic from Exchange 2013 to Exchange 2016 in addition to Exchange 2016 to Exchange 2013. This new flexibility gives you more control in how you move to Exchange 2016 without having to worry about deploying enough front-end capacity to service new Exchange 2016 servers.
Exchange 2016, along with SharePoint 2016 (currently in preview), enable Outlook on the web users to link to and share documents stored in OneDrive for Business in an on-premises SharePoint server instead of attaching a file to the message. Users will be able to collaborate on files in an on-premises deployment as they can do today in Office 365.
Messaging policy and compliance
To comply with business standards and industry regulations, organizations need to protect sensitive information and prevent its inadvertent disclosure. Examples of sensitive information that you might want to prevent from leaking outside your organization include credit card numbers, social security numbers, health records, or other personally identifiable information (PII). With a DLP policy and transport rules in Exchange 2016, you can now identify, monitor, and protect 80 different types of sensitive information with new conditions and actions:
With the new condition Any attachment has these properties, including any of these words, a transport rule can match messages where the specified property of the attached Office document contains specified words. This condition makes it easy to integrate your Exchange transport rules and DLP policies with SharePoint Server, Windows Server 2012 R2 File Classification Infrastructure (FCI), or a third-party classification system.
With the new action Notify the recipient with a message, a transport rule can send a notification to the recipient with the text you specify -- for example, you can inform the recipient that the message was rejected by a transport rule, or that it was marked as spam and will be delivered to their Junk Email folder.
The action Generate incident report and send it to has been updated so that the incident report can now be sent to multiple distribution lists.
The built-in malware filtering capabilities of Exchange helps protect your network from malicious software transferred through email messages. All messages sent or received by your Exchange server are scanned for malware (viruses and spyware). If malware is detected, the message is deleted. Notifications may also be sent to senders or administrators when an infected message is deleted and not delivered. You can also choose to replace infected attachments with either default or custom messages that notify the recipients of the malware detection.
Improvements to managing recipients include:
Sharing and collaboration
Sharing and collaboration functionality includes:
- Group naming policy - standardise and manage the names of distribution groups created by users in your organisation
- Auditing reports - includes auditing functionality so that you can run reports or export entries from the mailbox audit log and the administrator audit log
- Message tracking - administrators track delivery information for email messages sent to or received by any user in your organisation.
Integration with SharePoint and Lync
Exchange offers greater integration with SharePoint and Skype. Benefits of this enhanced integration include:
- Public folders - take advantage of high availability and storage technologies of the mailbox store.
- Site mailboxes - site mailboxes improve collaboration and user productivity by allowing access to both documents in a SharePoint site and email messages in Outlook, using the same client interface.
- Shared mailboxes - create a shared mailbox in one step via the Exchange Administration Center.
Mobile support and contact management
The Outlook Web App user interface has been improved and optimised for tablets and smartphones with touch capabilities. New contact linking capabilities allow users to add contacts from their LinkedIn accounts.
Apps for Outlook
Easily write Apps for Outlook and Outlook Web App with web technologies; control and deploy them from within Exchange.
Batch mailbox moves
Exchange builds upon the concept of batch moves. The new move architecture is built on top of MRS (Mailbox Replication service) moves with enhanced management capability.
High availability and sire resilience
Exchange uses DAGs and mailbox database copies, along with other features such as single item recovery, retention policies, and lagged database copies, to provide high availability, site resilience, and Exchange native data protection. The high availability platform, the Exchange Information Store and the Extensible Storage Engine (ESE), have all been enhanced to provide greater availability, easier management and to reduce costs.
- Exchange integrates with SharePoint to allow users to collaborate more effectively by using site mailboxes.
- Skype Server can archive content in Exchange and use Exchange as a contact store.
- Discovery Managers can perform in-place eDiscovery and Hold searches across SharePoint, Exchange and Skype data.
- Oauth authentication allows partner applications to authenticate as a service or impersonate users where required.
Remain in control, online and on-premise
Exchange enables you to tailor your solution based on your unique needs and ensures that your communications are always available, while you remain in control, on your own terms - online, on-premises, or a hybrid of the two.
Move to the cloud on your terms with flexible options, including Exchange hybrid deployment.
Exchange provides you tools to move to the cloud on your terms, whether that's onboarding to the cloud overnight or managing a hybrid deployment with mailboxes on-premises and online. Limit user disruption when mailboxes are smoothly moved across environments and enable users to share calendars and schedule meetings, regardless if they are online or on-premises. Try out upcoming enhancements in the cloud, with support for upgrade roll-backs and previews.
Decrease the amount of time spent managing your messaging systems while maintaining control.
Manage powerful capabilities, including Data Loss Prevention (DLP) and site mailboxes, from the Exchange Administration Center (EAC)¿a single, easy-to-use, web-based administration interface. Role-based access control empowers your helpdesk and specialist users to perform specific tasks without requiring full administrative permissions. This streamlined and intuitive experience helps you manage Exchange efficiently, delegate tasks, and focus on driving your business forward.
Keep all of your important data in one place with Exchange archiving, large mailboxes, and retention policies.
Empower your users with a large mailbox to allow them the flexibility to retain email in their primary mailbox or move items to an in-place archive. With flexible and powerful retention policies, you can take control of your storage and compliance demands while keeping your users productive.
Exchange enables your users to be more productive by helping them manage increasing volumes of communications across multiple devices and work together more effectively as teams.
Give your users an intuitive, touch-enabled inbox experience.
Your users can get more done from anywhere with a clean, uncluttered inbox that focuses on the relevant and important information.
Allow your users to work better together on teams and projects.
Site mailboxes enable your users to collaborate on projects, get up to speed quickly on teams they join, and share information easily. Co-authoring, document storage, and versioning is provided by SharePoint, while messaging is handled by Exchange with a complete user experience, including document access, within Outlook.
Customise Exchange by integrating web-based apps for Outlook and Outlook Web App.
Help your users spend less time switching between apps and make their communications experience more powerful with an extension model that allows you to provide easy plug-in access to web-based apps within both Outlook and Outlook Web App. With single sign-on to multiple apps, you can reduce complexity for users and give them secure, authorised access for each approved application.
Keep your organisation safe
Exchange keeps your organisation safe by enabling you to protect business communications and sensitive information in order to meet internal and regulatory compliance.
Eliminate email threats before they reach your network.
Exchange actively protects your communications with built-in defences against viruses, spam and phishing attacks.
Protect your sensitive data and inform users of internal compliance policies.
Prevent users from mistakenly sending sensitive information to unauthorised people. Data Loss Prevention (DLP) features identify, monitor, and protect sensitive data through deep content analysis, and PolicyTips in Outlook inform users about policy violations before sensitive data is sent. Built-in DLP policies are based on regulatory standards such as PII and PCI, plus Exchange can support other policies important to your business.
Enable your compliance officers to run In-Place eDiscovery across Exchange, SharePoint, and Lync from a single interface.
Ensure internal and regulatory compliance by using the new eDiscovery Center to identify, hold and analyse your organisation's data from Exchange, SharePoint, and Lync. The data always remains in place, so you never have to manage a separate store of data.