Works in parallel with your email server
GFI MailArchiver works in parallel with Exchange without impacting on Exchange in any way. It leverages the journaling feature of Exchange Server, taking a copy of journaled emails and archiving them in a separate server. GFI MailArchiver also supports other email servers and can poll email from any mail server supporting IMAP and Active Directory.
Automatically archives email into a single, central store
With GFI MailArchiver you can move old emails into a separate database, which will keep your mail server performance high and email stores compact. GFI MailArchiver can manage your archive stores and automatically role over to a new archive store when it reaches a certain size.
Rule-based or selective archiving
For those businesses that do not wish to archive everything, rule-based archiving allows the administrator to selectively archive email based on certain criteria, including sender, recipient, keywords or a combination of these.
The Archive assistant is an Outlook Add-on that allows users to archive messages manually or automatically direct from Outlook. Companies can also use the archive assistant to automatically import historic PST files into the archive, making old emails easy to find and retrieve.
Archive files, faxes, SMS and voice messages too!
Using the Archive Assistant, GFI MailArchiver can be used to archive documents from within Outlook. Archived documents are fully searchable. If you send and receive fax and SMS messages via email using an automated faxing solution such as GFI FaxMaker, or you receive your voice messages via email, then these messages will also be saved in the archive.
Multiple database support and automatic database management
Archive email across multiple databases eliminating the problems of having one large database that grows slow and becomes a maintenance problem.
Reduces email storage requirements
GFI MailArchiver uses single-instance storage (SIS) to store a single copy of a multi-recipient email and its attachments, rather than multiple copies of the same email. It also compresses email attachments.
Helps with regulatory compliance
By archiving all company email, GFI MailArchiver helps organisations comply with regulations such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data.
Helps identify businesses with MailInsights reports
MailInsights provides an easy-to-use web-based interface that lets companies securely generate PDF reports that can help businesses identify risk and manage email productivity through actionable information found in their email history. Reports can be scheduled and delivered by email, or issued on demand.
Audits archived email for tamper-free guarantee
GFI MailArchiver includes auditing functionality that ensures all archived emails have not been tampered with.
Integration with Outlook means that archived email can be accessed from Outlook as if it were in an Exchange mailbox or a local PST file.
GFI MailArchiver features a graphical, dynamic dashboard that displays the status of various archiving processes. This makes it easier for administrators to spot potential errors before they become an issue.
Access your email archive from any device
GFI MailArchiver stores all your organisation's email in a central location that is quick and easy to access in the office or on the go. You can view your email archive in the following ways: in Outlook alongside your other email, via web browser link direct to GFI MailArchiver interface or via any other IMAP-enabled device such as iPhone, iPad and Android.
Offline access to the email archive
GFI MailArchiver uses an Outlook Connector to make it easy for users to access their archived email from within their Outlook email client. The Outlook Connector can be configured to give users access to a predefined number of emails in an offline cache.
Plus much more!
The product is licensed by the number of mailboxes. The first year of support is included in the product license price and support renewals are available in 1, 2 or 3 year terms. Renewal of the Software Maintenance Agreement (SMA) is recommended and includes updates to new releases, patches, web chat, email support, phone support and access to GFI's electronic knowledge base and forums.
A product version upgrade is required when you want a new version of the product and do not currently have SMA. There is a 30 day grace period from date of SMA expiration before a product version upgrade is required.
There is a no-returns policy on all GFI products.